A Data Collection Terminal (DCT) is a mobile device that combines the functions of a computer and a barcode scanner. It is designed to automate business processes in the warehouse, simplifying the collection, processing, storage, and transmission of data. DCT helps speed up and streamline accounting processes, increasing accuracy and reducing errors. In this article, we will discuss how to use DCT to optimize warehouse operations and what factors to consider when selecting the right model.
How the Data Collection Terminal Works
The main function of a DCT is to scan barcodes and process information about products. However, this is not the only function of the device. The data collection terminal has built-in memory and a processor, allowing it to work with databases. It also connects to a PC or other systems for data transfer. DCTs are equipped with a display, keyboard, scanning module, built-in camera, and battery, making them suitable for use in any warehouse environment.
DCTs operate without being tied to a specific location, meaning they can be used anywhere in the warehouse where there is a wireless connection via Wi-Fi, 3G/4G, or other communication channels. The device's battery provides up to 24 hours of autonomous operation.
Advantages of Using DCT in the Warehouse
Using DCT in the warehouse helps significantly reduce the time spent on routine tasks. The advantages of using DCTs:
- Reducing Errors: Eliminating human error. DCT minimizes the likelihood of mistakes due to employee inattention, which is particularly important when verifying products or processing invoices.
- Speeding up Processes: With DCTs, employees can complete tasks several times faster. What usually takes several days can be done in just a few hours.
- Inventory Control: DCTs allow for quick checks of stock availability, providing real-time data on the device screen, and automatically comparing the data with the inventory system.
- Integration with Printers: DCTs can be integrated with mobile printers to print labels, speeding up product labeling and packaging processes.
- Employee Monitoring: The accounting system allows monitoring warehouse staff efficiency. Based on DCT data, productivity can be assessed, and shortages can be detected on time.
- Easy Training: Training employees to use DCTs takes minimal time due to the simple interface and workflow algorithms. After scanning the barcode, product information is displayed on the screen, which can be edited and saved in the system.
How to Choose a DCT for the Warehouse
Before purchasing a DCT for the warehouse, consider several key characteristics:
- Type of Scanning Module: For working with product marking codes, choose DCTs with a 2D scanner, as the list of marked products continues to expand.
- Screen Size and Resolution: In poor lighting conditions, choose a model with a large screen and high resolution for ease of use.
- Interface Set: The choice of connection depends on the warehouse conditions and the availability of wireless networks. For mobile operations, a DCT with GSM, GPRS, Wi-Fi, and 3G/4G support is ideal.
- Battery Capacity: A powerful battery means less frequent charging of the DCT. This is especially important for models used in mobile trade or delivery.
- Protection Class: For clean, warm warehouses, DCTs with an IP54 protection class are suitable. For outdoor use, choose models with a protection class of at least IP67.
- Memory: For working with large volumes of data, choose DCTs with good built-in and RAM, and with the ability to expand via an SD card.
- Keyboard Size: A larger keyboard is convenient for entering data and making changes in the database.
Accessories for DCTs
For enhanced convenience when working with DCTs in the warehouse, consider the available accessories. For example, a pistol grip reduces wrist strain, making the device easier to handle, which means operators tire less quickly and take fewer breaks. Protective glass and cases can prevent damage in case of drops.
How to Work with a DCT in the Warehouse for an Order Picker
To begin working with the DCT, install the software and synchronize the device with the PC. After that, the operator can start performing tasks. The process of working with a DCT is as follows:
- The operator opens the scanning tab on the device.
- They aim the scanner at the product's barcode.
- They scan the code and the product information appears on the screen.
- The information is stored in the DCT’s memory and can be transferred to the database.
Main Processes in the Warehouse Using DCT
- Receiving Goods: The manager creates tasks, the warehouse worker scans the barcodes on the packaging, and product data is automatically added to the system.
- Location-Based Storage: Employees scan products and distribute them into designated storage bins, which is then recorded in the inventory system.
- Inventory: The operator scans barcodes of products during inventory, compares the data with the inventory system, and prepares a discrepancy report if necessary.
- Order Shipment: The operator scans products and adds them to the packing list. Errors in shipments are eliminated, as products that are not in the task will not be added to the packing list.
Conclusion
Data collection terminals significantly speed up and simplify warehouse operations, reducing errors and increasing productivity. The right choice of DCT and accessories helps streamline processes like product receiving, inventory, and order shipping, while also ensuring efficient staff monitoring.